Contracts

I.1) Name, addresses and contact point(s):

Official name: Department for International Development (DFID)

Postal address: Abercrombie House, Eaglesham Road

Town: East Kilbride

Telephone: 01355 84 3355

E-mail: p-bannon@dfid.gov.uk 

Contact point(s):

For the attention of: Patrick Bannon

Postal code: G75 8EA

Country: United Kingdom

Fax: 01355 84 3499

General address of the contracting authority (URL): http://www.dfid.gov.uk/

Address of the buyer profile (URL):

I.1.1) Further information can be obtained at: I.1

I.1.2) Specifications and additional documents (including documents for a Dynamic Purchasing System) can be obtained at: I.1

I.1.3) Tenders or requests to participate must be sent to:

As at I.1

I.2.1) Type of contracting authority:

Other

If 'other' please specify: Central Government

I.2.2) Main activity or activities: Economic and Financial Affairs

If 'other' please specify: 

I.2.2) The contracting authority is purchasing on behalf of other contracting authorities?: No

II.1) Description:

II.1.1) Title attributed to the contract by the contracting authority:

UK-Glasgow: Central Scrutiny of Fiduciary Risk Assessments (FRA)

II.1.2) Service Category:

11

II.1.2.1) Main place of performance:

United Kingdom

NUTS Code

II.1.3) The notice involves A public contract

II.1.4) Information on framework agreement (if appropriate)

Number, or if applicable, maximum number of participants to the framework agreement envisaged:

II.1.4.1) Duration of the framework agreement (if appropriate):

Period in year(s):

Or month(s):

Justification for a framework agreement the duration of which exceeds four years:

II.1.4.2) Estimated total value of purchases for the entire duration of the framework agreement (give figures only):

Estimated value excluding VAT:

Or range: between:

and:

Currency:

Frequency and value of the contracts to be awarded (if possible):

II.1.5) Short description of the contract or purchase(s):

The Department for International Development (DFID) is seeking a service provider to quality assure the Fiduciary Risk Assessments (FRA) compiled as part of the organisation's country planning process. This work is currently being carried out by a service provider. The consultants will undertake the technical scrutiny of each FRA. This will involve a thorough assessment of the analysis of the evidence provided including the risk ratings and the overall judgements made. In particular the consultants will ensure that any significant risks to the proper use of funds are identified and that a suitable process for monitoring performance is included. A standardised FRA assessing the recipient government's public financial management systems are effective, specifically includes: (i) An evaluation of public financial management and accountability systems and associated risks; (ii) A credible programme to improve standards of these systems; and (iii) An assessment that the development benefits justify the risk, taking account of any safeguards that can be put in place to buttress and develop these systems. Financial auditing services. Financial management consultancy services.

II.1.6) Common Procurement Vocabulary (CPV):

Main Object:74121210-8

Additional Object: 74141200-1

II.1.7) Contract covered by the Government Procurement Agreement (GPA)?: No

II.1.8) Division into lots?: No

If yes, tenders should be submitted for:

Lot no.:

II.1.9) Variants will be accepted:

II.2) Quantity or scope of the contract:

II.2.1) Total quantity or scope (including all lots and options, if applicable):

If known, estimated value excluding VAT (give figure only):

Or range: between:

and:

Currency:

II.2.2) Options (if applicable):

If yes, description of these options:

If known, provisional timetable for recourse to these options: 

Period in month(s):

Or day(s):

Number of possible renewals (if any):

Or range: between:

and:

If known, in the case of renewable contracts, estimated time-frame for subsequent contracts:

In month(s):

and/or days (from the award of the contract):

II.3) Duration of the contract or time period for completion:

Either, Period in months: 36

and/or days:

Or, Starting:

and/or ending:

III.1) Conditions relating to the contract:

III.1.1) Deposits and guarantees required (if applicable):

III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: The contract will be governed by English law. Prices are not required at Expression of Interest stage. However, when required prices must be quoted in GBP and all payments under the contract will be made in GBP. DFID reserves the right to annul the process and not to award the contract.

III.1.3) Legal form to be taken by the grouping of economic operators to whom the contract is to be awarded (if applicable): Joint and several liability

III.1.4) Other particular conditions to which performance of the contract is subject (if applicable): No

If yes, description of particular conditions:

III.2) Conditions for participation:

III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

Any supplier may be disqualified who:

Information and formalities necessary for evaluating if requirements are met:

III.2.2) Economic and financial capacity:

Information and formalities necessary for evaluating if requirements are met (if applicable):

Minimum level(s) of standards possibly required (if applicable):

III.2.3) Technical capacity:

Information and formalities necessary for evaluating if requirements are met (if applicable):

Minimum level(s) of standards possibly required (if applicable):

III.2.4) Reserved contracts (if applicable):

III.3) Conditions specific to services contracts:

III.3.1) Execution of the service is reserved to a particular profession:

If yes, reference of the relevant law, regulation or administrative provision:

III.3.2) Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service:

IV.1) Type of procedure:

Restricted procedure

IV.1.2) Limitations on the number of operators that will be invited to tender or to participate (when applicable):

Envisaged number of operators:

Or envisaged minimum number:5

and, if appropriate, maximum number: 8

Objective criteria for choosing the limited number of candidates: Broad capabilities, skills and experience as follows: (a) Experience of similar work; (b) Experience of working with DFID or other donor organisations; and (c) Experience in the Public Expenditure Financial Accountability (PEFA) programme and evaluation of Public Financial Management systems in developing countries. In addition, (d) consultants should have a professional background, be qualified accountants or economists, and each member of the consultant's team should have the following competencies: (i) significant expertise and experience of Public Financial Management and Accountability (PFMA) issues, including a sound understanding of the technical and institutional aspects of PFMA in a range of developing countries; and (ii) a good working knowledge of DFID's policy on Fiduciary Risk and its methodology for carrying out FRAs and the PEFA Framework approach. Financial standing will also be part of the criteria for assessing EOIs

IV.2) Award criteria:

IV.2.1) Award criteria (please tick the relevant box(es))

B) The most economically advantageous tender in terms of: B2) the criteria as stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.2.2) An electronic auction will be used:

No

If yes, additional information about electronic auction (if appropriate):

IV.3) Administrative information:

IV.3.1) File reference number attributed by the contracting entity (if applicable): PO 3793

IV.3.2) Previous publication concerning the same contract: No

IV.3.2.1) Notice number in OJ:

Of:

IV.3.2.2) Other previous publications:

Notice number in OJ:

Of:

IV.3.3) Conditions for obtaining specifications and additional documents (except for a DPS):

Time-limit for receipt of requests for documents or for accessing documents:

Time:

Payable documents:

If yes, price (give figures only):

Currency:

Terms and method of payment:

IV.3.4) Time limit for receipt of tenders or requests to participate:

Date: 17/06/2008

Time: 23:59

IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates:

08/07/2008

IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:

English

Other - third country:

IV.3.7) Conditions for opening tenders:

IV.3.7.1) Date, time and place:

Date:

Time:

Place (if applicable):

IV.3.8.2) Persons authorised to be present at the opening of tenders (if applicable):

If yes, authorised persons:

V.1) This is a recurrent procurement (if applicable): No

If yes, estimated timing for further notices to be published:

V.2) Contract(s) related to a project and/or programme financed by EU funds:

If yes, reference to project(s) and/or programme(s):

V.3) Additional information (if applicable):

Expressions of Interest (EOIs) must be submitted electronically using the Application Form (46 kb) available here. EOIs must be submitted by e-mail to cb3mail@dfid.gov.uk . Applicants must not contact anyone in DFID to discuss this competition other than through the above email address or the contact named at Section I above. Any attempt to discuss this contract with anyone other than the named contact may result in disqualification from this competition. The Draft Terms of Reference(29 kb) can also be found here. EOIs must include a Capability Statement of not more than four A4 pages and be accompanied by CVs for key personnel of not more than 2 pages (per CV) - minimum font size 12. No Brochures should be sent. Applicants should outline the reason for their interest in this Project, their broad understanding of the context and their capability to undertake the work. EOIs will be assessed against the criteria detailed in the application form and at section IV.1.2 above. A Service Provider is currently engaged to undertake Central Scrutiny of FRAs and this provider will be eligible to bid under this competition. There is the possibility of an extension of up to 12 months subject to continuing need and the satisfactory performance of the consultant. Where circumstances require further extensions beyond the original contract duration/agreed extensions, DFID will consider doing so by means of the Negotiated Procedure where necessary conditions can be met. DFID procurement policy stipulates that consultants involved in any capacity in the design of a project cannot compete for the implementation phase. Design includes feasibility studies, drawing up terms of reference for the implementation phase, pre-appraisal and any other preparatory work for the project. Following assessments of the EOIs, DFID will invite short-listed applicants to submit full technical and commercial tenders. DFID will not reply to any EOIs unless short-listed to tender. Suppliers should check the DFID website for details of short-listed suppliers. As from 1 April 2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to tender for DFID projects.

V.4) Procedures for appeal:

V.4.1) Body responsible for appeal procedures:

Body responsible for mediation procedures (if applicable):

V.4.2) Lodging of appeals (please fill heading V.4.2 or if need be, heading V.4.3):

V.4.3) Service from which information about the lodging of appeals may be obtained:

V.5) Date of dispatch of this notice:

08/05/2008