E12 Yourself

Background

Yourself is DFID's self-service platform which allows HCS and SAIC, in the UK and overseas, to enter and update their personal/work details held on the Human Resources (HR) database. Some changes made on Yourself update the Database in real time which other must first be confirmed by HR. The HR database supports a significant number of other DFID Information System (IS) processes, such as DFID Connect, Absence Management, Census and the Performance Management system.

Yourself also provides DFID staff with a number of value adding processes such as on-line payslips, online CVs/application forms and automated absence recording. Individual Yourself screens include personal information which staff should protect. This can only be viewed by the individual it relates to.

Compliance Tasks

All staff must :

1. Maintain the integrity of the information held on the HR database it is essential that all DFID staff regularly review/update their own personal details using Yourself

Task assigned to: All Staff

2. Ensure their performance management reporting line details on Yourself are accurate as this affects a wide range of DFID corporate systems.

Task assigned to: All Staff

3. Fully comply with the department's prescribed Information Systems (IS) security protocols, such as not leaving their computer terminals without appropriate screen saver protection.

Task assigned to: All Staff

Risks of non-compliance

• Personal information on the HR Database will be inaccurate.
• Related DFID systems relying on data held on the HR database (particularly DFID Connect) will be inaccurate.
• HR Staff will have to complete more administrative work to correct/update personal data.
• Staff will not be able to complete key performance documentation such as PMFs, or to apply for posts using the electronic recruitment system.
• Staff will not be able to use DFID's automated absence management system, and/or sick absence details could be sent to the wrong Reporting Officers.

Associated learning and skills

There is an interactive demo available within the Yourself log-in page.