DFID's Emergency Aid is normally provided through Conflict, Humanitarian and Security Department (CHASE). This includes lead responsibility within DFID for responses to rapid onset emergencies. Other DFID Departments may have responsibility for humanitarian assistance to countries affected by continuing crises within their Divisional responsibilities, supported by CHASE as necessary. 'Emergency' is defined as a situation where human suffering has occurred or is likely to occur as a result of a natural or technological disaster, civil strife or war.
Procurement of goods and equipment should normally be channelled through DFID procurement agent.
Any department wishing to undertake emergency procurement must obtain the prior approval of the Head of Procurement Group (PrG). When contract delegation thresholds will be exceeded PrG must be notified.
1. Emergency Procurement is not exempted from the impact of the European Union (EU) Public Procurement Directives. Prior advertisement is not required, but it is still necessary to publish a contract award.
2. When the emergency situation is deemed to have ended and assistance moves from the "disaster relief" to the "rehabilitation" phase, emergency procedures will no longer apply and the procurement of goods and services must be undertaken in accordance with the normal procurement procedures. CHASE can advise on the end of the emergency phase, which will usually be linked to the conclusion of the period of a United Nations or other international Appeal.
3. A formal indent must be completed when using a procurement agent.
4. Duty of care to suppliers must be considered and addressed at the beginning of the procurement process. Updates should be provided as necessary.
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